For example, you start the draft in an earlier version of Outlook, and you resume working on it in a newer version. Resume working on a draft that includes existing links. Reply to or forward an email message that contains existing links. Right-click the body of an email message, select Link > Insert Link, and then select a file in OneDrive or SharePoint. Note: If you insert a recently used file from the list that's displayed under Link, Outlook will share the link by using the default settings that are set up for your organization by the tenant administrator. Navigate to the Message tab, select Link > Insert Link, and then select a file in OneDrive or SharePoint. Outlook recognizes shareable links in an email message when you take any of the following actions:Ĭopy a link to a OneDrive or SharePoint file, and then paste it into the body of an email message.

The shareable links functionality in Outlook helps you make sure that links to other Microsoft 365 apps are shared appropriately from within Outlook without you having to open those applications to share the files. This includes a visual indicator for the shareable link, the icon for the type of file that's shared through the link, the recipients who can access the link, and options to manage access to the link.

In the body of an email message in Microsoft Outlook, if you add a link that points to files that are stored on OneDrive or Microsoft SharePoint, Outlook recognizes the link as shareable, and it displays additional information about the link.

File share link